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Assistant Project Administrator

Full-time Employee


San Antonio

Job Description

NX Utilities, a division of QualTek Management, LLC is a Telecom & Utility Construction Company with a large and diverse customer base stretching from coast to coast. With a national footprint and a well-trained mobile workforce, NX Utilities has everything necessary to help wireline clients meet their construction and engineering needs.

Job Description and Responsibilities :
The Assistant Project Administrator provides administrative support to their local office as well as Corporate HR, Payroll and Finance. This role will be required to assist with the administration of onsite payroll and human resources functions, invoicing, and financial analysis.

Primary Responsibilities:

Maintain positive relationships with Corporate and local staff

Assist local Project Management Team with office management needs

Assist with preparation of the weekly Revenue Report capturing all revenue for the market

Assist with the organization and compilation of the data that comprises the weekly Management Report (MR)

Coordinate with Corporate Human Resources staff to serve as a liaison between Corporate HR and the field

Responsible for the entry of pre-employment drug testing for potential candidates

Gather and complete all new hire, PAN, CAN, benefit and termination paperwork

Collect and submit accurate, non-exempt employee timesheets to Payroll for processing

Maintain rate sheets for employees and schedule As for subcontractors

Oversee invoicing related to revenue creation from dailies

Generate subcontractor invoices

Complete special projects as required to improve process efficiency and performance

Perform various administrative duties (faxing/scanning/copying/filing)

Other duties as assigned

Requirements :

Associate's Degree with 2 or more years of administrative, accounting, and/or payroll experience or equivalent professional experience


Advanced business and finance administration knowledge

Basic accounting skills with a high degree of accuracy is preferred

Bilingual (English/Spanish) preferred, but not required

Technical Skills:

Computer and Microsoft Office proficiency

Microsoft Excel proficiency required

Soft Skills:

Excellent interpersonal and customer service skills

Highly organized and detail orientated

Ability to multi-task in a fast paced environment and achieve deadlines under pressure

Ability to maintain the confidentiality of information and professional boundaries

Ability to think analytically and apply sound judgment, solve problems, and make effective decisions

Physical Requirements:

Must be able to pass pre-employment screening that includes background and drug testing

Individuals must have a valid driver's license and driving record meeting the company policy conditions

Working on a computer for 6-8 hours a day

Sitting at a desk for 6-8 hours a day



x x x x Canceled/Expired Listing x x x x

listed • expires
job listing #78433 • tiny link