Project Controls Coordinator
Full-time Employee
Pennsylvania
King of Prussia, PA
Job Description
Job Description and Responsibilities :
The Project Controls Coordinator is responsible for supporting project needs through the oversight of all billing and invoicing needs as well as management and administration of schedules and reporting.
Primary Responsibilities:
Issue invoices to customer
Update customer files with issued invoices
Update the customer master file with contact information
Enter invoices into customer invoicing web sites
Assist the Accounts Receivables department with providing information on outstanding accounts and issue adjustment when necessary
Oversee all local market invoicing and revenue recognition
Oversee customer invoicing and reconciliation and provide accurate real time reporting to leadership
Report cost and progress information to Operations and verify/monitor the construction activities
Utilize applicable tools and templates to provide custom reporting, IT automations, templates, and structured project schedules for complex projects and proposals
All other duties as required
Requirements :
Education:
College degree plus 1-3 years experience and/or training; or equivalent combination of education and experience
Experience:
Minimum 2 years billing and invoicing
Minimum 2-4 years administrative experience
Technical Skills:
Heavy data base entry and word processing daily in Microsoft Excel, Outlook and Adobe
Proficient with Google Documents a plus
Knowledge and Proficiency in Oracle P6 a plus
Soft Skills:
Highly organized and detail orientated
Excellent data entry and scheduling skills
Ability to multi-task and work in a fast paced environment under tight deadlines
Time management skills; deadline adherence is mandatory
Must possess strong verbal and written communication skill
Physical Requirements:
Must be able to pass pre-employment screening that includes background and drug testing
Individuals must have a valid driver’s license and driving record meeting the company policy conditions
Sitting at a desk for 6-8 hours a day
Working on a computer for 6-8 hours a day
EOE
The Project Controls Coordinator is responsible for supporting project needs through the oversight of all billing and invoicing needs as well as management and administration of schedules and reporting.
Primary Responsibilities:
Issue invoices to customer
Update customer files with issued invoices
Update the customer master file with contact information
Enter invoices into customer invoicing web sites
Assist the Accounts Receivables department with providing information on outstanding accounts and issue adjustment when necessary
Oversee all local market invoicing and revenue recognition
Oversee customer invoicing and reconciliation and provide accurate real time reporting to leadership
Report cost and progress information to Operations and verify/monitor the construction activities
Utilize applicable tools and templates to provide custom reporting, IT automations, templates, and structured project schedules for complex projects and proposals
All other duties as required
Requirements :
Education:
College degree plus 1-3 years experience and/or training; or equivalent combination of education and experience
Experience:
Minimum 2 years billing and invoicing
Minimum 2-4 years administrative experience
Technical Skills:
Heavy data base entry and word processing daily in Microsoft Excel, Outlook and Adobe
Proficient with Google Documents a plus
Knowledge and Proficiency in Oracle P6 a plus
Soft Skills:
Highly organized and detail orientated
Excellent data entry and scheduling skills
Ability to multi-task and work in a fast paced environment under tight deadlines
Time management skills; deadline adherence is mandatory
Must possess strong verbal and written communication skill
Physical Requirements:
Must be able to pass pre-employment screening that includes background and drug testing
Individuals must have a valid driver’s license and driving record meeting the company policy conditions
Sitting at a desk for 6-8 hours a day
Working on a computer for 6-8 hours a day
EOE
Contact
x x x x Canceled/Expired Listing x x x x
listed •
expires
job listing #60281 •
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