Project Administrator
Full-time Employee
Oregon
Salem, OR
Job Description
Job Description and Responsibilities :
The Project Administrator provides administrative support to their local office and acts as the primary point of contact to Corporate HR, Payroll and Finance. This role will be required to administrator onsite payroll and human resources functions, invoicing, and financial analysis.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assists Project Manager with administrative needs as required
Assist local Project Management Team with office management needs
Coordinate with Corporate Human Resources staff to serve as an extension of HR in the field
Responsible for the entry of pre-employment drug testing for potential candidates
Gather and complete all new hire, PAN, CAN, benefit and termination paperwork
Works with the Recruiting Department and Project Management staff to source candidates and schedule interviews based on a successful pre-screen
Responsible for the organization and compilation of the data that comprises the weekly Management Report (MR)
Collect and submit accurate, non-exempt employee timesheets to Payroll for processing
Maintain rate sheets for employees and schedule A for subcontractors
Oversee invoicing related to revenue creation from dailies
Generate subcontractor invoices
Special projects as required to improve process efficiency and performance
Perform various administrative duties (faxing/scanning/copying/filing)
Maintain positive relationships with Corporate and local staff
Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements :
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MS Office proficiency (Outlook, Excel, Word, PowerPoint)
Working knowledge of Oracle preferred
Minimum of 3 years of administrative experience
Strong business and finance administration knowledge, including basic accounting skills with a high degree of accuracy
Bilingual (English/Spanish) preferred, but not required
Efficient in typing and data entry skills
Ability to work under pressure and handle multiple projects simultaneously in a fast-paced environment
Excellent time management, and organizational skills
Strong customer service orientation and attention to detail
Discretion in handling confidential information
Must possess strong spelling, punctuation, grammar, written, verbal and interpersonal communication skills
Candidates must be able to pass pre-employment testing (MVR, drug and background)
Education and/or Experience
Bachelors Degree (B. A.) or equivalent from two-year college or technical school; or 2-4 years related experience and/or training; or equivalent combination of education and experience.
The Project Administrator provides administrative support to their local office and acts as the primary point of contact to Corporate HR, Payroll and Finance. This role will be required to administrator onsite payroll and human resources functions, invoicing, and financial analysis.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assists Project Manager with administrative needs as required
Assist local Project Management Team with office management needs
Coordinate with Corporate Human Resources staff to serve as an extension of HR in the field
Responsible for the entry of pre-employment drug testing for potential candidates
Gather and complete all new hire, PAN, CAN, benefit and termination paperwork
Works with the Recruiting Department and Project Management staff to source candidates and schedule interviews based on a successful pre-screen
Responsible for the organization and compilation of the data that comprises the weekly Management Report (MR)
Collect and submit accurate, non-exempt employee timesheets to Payroll for processing
Maintain rate sheets for employees and schedule A for subcontractors
Oversee invoicing related to revenue creation from dailies
Generate subcontractor invoices
Special projects as required to improve process efficiency and performance
Perform various administrative duties (faxing/scanning/copying/filing)
Maintain positive relationships with Corporate and local staff
Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements :
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MS Office proficiency (Outlook, Excel, Word, PowerPoint)
Working knowledge of Oracle preferred
Minimum of 3 years of administrative experience
Strong business and finance administration knowledge, including basic accounting skills with a high degree of accuracy
Bilingual (English/Spanish) preferred, but not required
Efficient in typing and data entry skills
Ability to work under pressure and handle multiple projects simultaneously in a fast-paced environment
Excellent time management, and organizational skills
Strong customer service orientation and attention to detail
Discretion in handling confidential information
Must possess strong spelling, punctuation, grammar, written, verbal and interpersonal communication skills
Candidates must be able to pass pre-employment testing (MVR, drug and background)
Education and/or Experience
Bachelors Degree (B. A.) or equivalent from two-year college or technical school; or 2-4 years related experience and/or training; or equivalent combination of education and experience.
Contact
x x x x Canceled/Expired Listing x x x x
listed •
expires
job listing #53155 •
tiny link cabl.co/enZv
