Project Administrator
Full-time Employee
Florida
Tampa, FL
Job Description
The Project Administrator provides administrative support to their local office and acts as the primary point of contact to Corporate HR, Payroll and Finance. This role will be required to administrator onsite payroll and human resources functions, invoicing, and financial analysis.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
•Assists Project Manager with administrative needs as required
•Assist local Project Management Team with office management needs
•Coordinate with Corporate Human Resources staff to serve as an extension of HR in the field
•Responsible for the entry of pre-employment drug testing for potential candidates
•Gather and complete all new hire, PAN, CAN, benefit and termination paperwork
•Works with the Recruiting Department and Project Management staff to source candidates and schedule interviews based on a successful pre-screen
•Responsible for the organization and compilation of the data that comprises the weekly Management Report (MR)
•Collect and submit accurate, non-exempt employee timesheets to Payroll for processing
•Maintain rate sheets for employees and schedule A for subcontractors
•Oversee invoicing related to revenue creation from dailies
•Generate subcontractor invoices
•Special projects as required to improve process efficiency and performance
•Perform various administrative duties (faxing/scanning/copying/filing)
?Maintain positive relationships with Corporate and local staff
Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements :
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•MS Office proficiency (Outlook, Excel, Word, PowerPoint)
•Working knowledge of Oracle preferred
•Minimum of 3 years of administrative experience
•Strong business and finance administration knowledge, including basic accounting skills with a high degree of accuracy
•Bilingual (English/Spanish) preferred, but not required
•Efficient in typing and data entry skills
•Ability to work under pressure and handle multiple projects simultaneously in a fast-paced environment
•Excellent time management, and organizational skills
•Strong customer service orientation and attention to detail
•Discretion in handling confidential information
•Must possess strong spelling, punctuation, grammar, written, verbal and interpersonal communication skills
•Candidates must be able to pass pre-employment testing (MVR, drug and background)
Education and/or Experience
Bachelors Degree (B. A.) or equivalent from two-year college or technical school; or 2-4 years related experience and/or training; or equivalent combination of education and experience.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
•Assists Project Manager with administrative needs as required
•Assist local Project Management Team with office management needs
•Coordinate with Corporate Human Resources staff to serve as an extension of HR in the field
•Responsible for the entry of pre-employment drug testing for potential candidates
•Gather and complete all new hire, PAN, CAN, benefit and termination paperwork
•Works with the Recruiting Department and Project Management staff to source candidates and schedule interviews based on a successful pre-screen
•Responsible for the organization and compilation of the data that comprises the weekly Management Report (MR)
•Collect and submit accurate, non-exempt employee timesheets to Payroll for processing
•Maintain rate sheets for employees and schedule A for subcontractors
•Oversee invoicing related to revenue creation from dailies
•Generate subcontractor invoices
•Special projects as required to improve process efficiency and performance
•Perform various administrative duties (faxing/scanning/copying/filing)
?Maintain positive relationships with Corporate and local staff
Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements :
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•MS Office proficiency (Outlook, Excel, Word, PowerPoint)
•Working knowledge of Oracle preferred
•Minimum of 3 years of administrative experience
•Strong business and finance administration knowledge, including basic accounting skills with a high degree of accuracy
•Bilingual (English/Spanish) preferred, but not required
•Efficient in typing and data entry skills
•Ability to work under pressure and handle multiple projects simultaneously in a fast-paced environment
•Excellent time management, and organizational skills
•Strong customer service orientation and attention to detail
•Discretion in handling confidential information
•Must possess strong spelling, punctuation, grammar, written, verbal and interpersonal communication skills
•Candidates must be able to pass pre-employment testing (MVR, drug and background)
Education and/or Experience
Bachelors Degree (B. A.) or equivalent from two-year college or technical school; or 2-4 years related experience and/or training; or equivalent combination of education and experience.
Contact
x x x x Canceled/Expired Listing x x x x
listed •
expires
job listing #52239 •
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