Accounts Payable Coordinator
Full-time Employee
Pennsylvania
King of Prussia
Job Description
The AP Coordinator will perform the essential tasks of processing payable invoices and maintaining vendor files. This position will ensure the accurate, reliable, and timely coding, batching, and entry of vendor invoices into Oracle.
Primary Responsibilities:
Obtains proper approval and posts invoices; Matches invoices to proper supporting documents
Answers vendor inquiries
Analyzes vendor accounts, as required, and reconciles to statements as received
Create and maintain vendor records
Prepares weekly check run by assembling check batches for Accounting Management review and approval
Review vendor invoices and employee expense reports for proper approvals and allowable expenses enforcing internal delegation of authority policy
Submit the detail for specific invoices and assist with the creation of the journal entry with the billing detail
Research, reconcile, and pay approved QualTek legal bills; coordinate research with General counsel as needed
Prints all accounts payable reports and documents and maintains all accounts payable files
Assists in monthly closings; reconcile the accounts payable and close it
Allocate billing to appropriate PC via file manipulation
Create QualTek, and other Company, check requests as required and maintain appropriate confidentiality
Manage and process annual 1099's at year end
Other duties as required
Requirements :
Education:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or experience and/or training; or equivalent combination of education and experience.
Experience:
2 - 5 years of experience in a high volume accounts payable setting
Basic knowledge of accounting principles and practices, general ledger and accounts payable/receivable systems, and chart of accounts
Ability to process a high volume of invoices
Accounts payable experience for multiple companies simultaneously
Sub-contractor accounts payable experience is a plus
Ability to coordinate with accounting regarding Journal Entries
Technical Skills:
Solid Microsoft Office skills (Word, Excel, PowerPoint)
Proven ability to creating, analyze and read reports
Experience utilizing a broad based data entry system
Use of Quickbooks, oracle and/or Maxwell is preferred, but not required.
Excellent verbal, written and data entry skills
Soft Skills:
Highly organized and detail orientated
Ability to multi-task and work in a fast paced environment
Excellent interpersonal and customer service skills
Ability to think analytically and apply sound judgment, solve problems, make effective decisions, and act with integrity
Physical Requirements:
Must be able to pass pre-employment screening that includes background and drug testing
Individuals must have a valid driver's license and driving record meeting the company policy conditions
Sitting at a desk for 6-8 hours a day
Working on a computer for 6-8 hours a day
EOE
Primary Responsibilities:
Obtains proper approval and posts invoices; Matches invoices to proper supporting documents
Answers vendor inquiries
Analyzes vendor accounts, as required, and reconciles to statements as received
Create and maintain vendor records
Prepares weekly check run by assembling check batches for Accounting Management review and approval
Review vendor invoices and employee expense reports for proper approvals and allowable expenses enforcing internal delegation of authority policy
Submit the detail for specific invoices and assist with the creation of the journal entry with the billing detail
Research, reconcile, and pay approved QualTek legal bills; coordinate research with General counsel as needed
Prints all accounts payable reports and documents and maintains all accounts payable files
Assists in monthly closings; reconcile the accounts payable and close it
Allocate billing to appropriate PC via file manipulation
Create QualTek, and other Company, check requests as required and maintain appropriate confidentiality
Manage and process annual 1099's at year end
Other duties as required
Requirements :
Education:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or experience and/or training; or equivalent combination of education and experience.
Experience:
2 - 5 years of experience in a high volume accounts payable setting
Basic knowledge of accounting principles and practices, general ledger and accounts payable/receivable systems, and chart of accounts
Ability to process a high volume of invoices
Accounts payable experience for multiple companies simultaneously
Sub-contractor accounts payable experience is a plus
Ability to coordinate with accounting regarding Journal Entries
Technical Skills:
Solid Microsoft Office skills (Word, Excel, PowerPoint)
Proven ability to creating, analyze and read reports
Experience utilizing a broad based data entry system
Use of Quickbooks, oracle and/or Maxwell is preferred, but not required.
Excellent verbal, written and data entry skills
Soft Skills:
Highly organized and detail orientated
Ability to multi-task and work in a fast paced environment
Excellent interpersonal and customer service skills
Ability to think analytically and apply sound judgment, solve problems, make effective decisions, and act with integrity
Physical Requirements:
Must be able to pass pre-employment screening that includes background and drug testing
Individuals must have a valid driver's license and driving record meeting the company policy conditions
Sitting at a desk for 6-8 hours a day
Working on a computer for 6-8 hours a day
EOE
Contact
x x x x Canceled/Expired Listing x x x x
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job listing #68517 •
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